APPROVAL OF DRAFT LEASE OF PLOT NO _____ MEASURING 0.50 (HALF) ACRE. SITE, KARACHI

DATE: 4 November, 2015

The Secretary

SITE Limited

Karachi.

Subject:                 APPROVAL OF DRAFT LEASE  OF PLOT NO _____ MEASURING 0.50 (HALF) ACRE. SITE, KARACHI   

Dear Sir,

It is stated that I am the owner of above mentioned Plot and intend to get it leased.  You are requested to kindly  approve the draft and oblige.

P.O. No .  __________     dated____________   for Rs. ___________ being fee for lease draft is enclosed.

Kindly Acknowledge ,

Thanking you,

For Company name

 

 

Owner name

CNIC NO ____________

REQUEST TO REDUCE L/C MARGIN ON IMPORT OF MACHINERY & RAW MATERIAL

DATE: 06^th November, 2016

The Manager

Standard Chartered 

Industrial Area,

Karachi.

Subject:                 REQUEST TO REDUCE L/C MARGIN ON IMPORT OF MACHINERY & RAW MATERIAL A/C NO __________ ________

Dear Sir,

As you know you have granted limit of Rs. 3.5 Million to open L/c’s At Sight and D.A. against mortgage of property worth Rs. 1000 million. At present you are opening our L/C’s for Raw material at 20% and for Machinery 50%. We have already made request to you to decrease the margin from 20% to 10% for raw material and for machinery 20% instead of 50%.

We are still waiting for your reply and unable to open L/C’s which are delayed and causing loss to our business.

Now you are requested to kindly reply our request immediately. Hope, our request will be considered and we will not be compelled to approach to another bank.

Thanking you, we remain

Yours truly,

For abc company

xyz

D/O & C.E.O. 

DEMAND OF SECURITY IN SITE

DATE: 05th   November 2015

The Chairman

SITE Association of Industry

Karachi.

Subject:                 DEPUTATION OF SECURITY VAN IN SITE

Dear Sir,

We are running industry in SITE  at plot no 1235 with the name of ABC (PVT) LTD and also member of SITE Association.

We are facing security problems in SITE where many industries are being installed and fear of snatching, robberies and threatening always harass us and our workers.

You are requested to kindly depute security van for SITE.

Further, we have already written letters regarding electricity problem in SITE. We are given connection from ABC feeder and facing 6 Hrs load shading due to residential area and KUNDA connection around this area.

Please take up this matter before concerned authorities to resolve our problem. It is also requested that a member of SITE Association make kindly be designated, with whom we may contact to pursue our case.

Hope, under your energetic and experienced leadership our problems will resolved and SITE will be provided all amenities like, Gas, Water, Electricity, Roads and Security. 

Thanking you,

For ABC (pvt) ltd.

 

 

XYZ

Chief Executive Officer

LETTER OF THANK TO BSS FOR STUDENT COMPLETE STUDY SAMPLE FORMAT

DATE: 20 October, 2015

To,

Mr ABC (C.E.O) 

ABC Pvt ltd

Dear Sir,

I am writing a letter to thanks that you are very graceful and most respected bosses in my life that you were full supported to complete my MBA Program.

I am very happy that completed my MBA program. I do not have any words to explained for thanks and also I pray to God that you will more successful in life.

In future, I will do my job for more efficient and more energetic performance, I will try more hard work.

I hope you have satisfied to my performance and ability and I hope you do not stopped my monthly indirect incentive. Because I will continue my study and faces other responsibilities.

Your Obediently,

MY NAME

Assist. Manager

SAMPLE OF RE ASSESSMENT OF RATES BEFORE ISSUING PURCHASE ORDER

DATE:  Wednesday 04^TH May, 2015

Dear Customer,

Subject:       RE ASSESSMENT OF RATES

                   BEFORE ISSUING PURCHASE ORDER

Dear Sirs,

We are extremely great full to you for your cooperation, which you have been extending since last many years.

As you know that substantial and frequent increase in the rates of  raw material  PMC, Electric, Gas, Fuel has been made by the Govt. and it is still going on and on.

This all has made it difficult for us to continue production and supply on existing rates. This has left no alternative with us, but to recalculate the cost at least up to our survival.

We are very well aware that any increase in rate always makes our valued customer uncomfortable but we would try to absorb maximum at our end and pass on the minimum to our customers.

Keeping in view the present situation, we would request you to kindly confirm rates of existing supplies before issuing any purchase order.

We hope you will understand our position and co-operate us in ascertaining the recalculation of price

Thanking you,

Yours truly,

For ABC COMPANY

SAMPLE OF CLAIM AGAINST BROOKEN CARTONS

DATE: 8^th March, 2015

M/S PDHS Courier

KARACHI

Subject:       CLAIM AGAINST BROOKEN CARTONS

Dear Sirs,

On 02-03-15 54 No cartons of  bottle were sent to Pakistan Radiation Lahore for GAMA radiation through you. Keeping in view sensitivity of the protection of the cartons your  Cargo service was selected for dispatch and return from Lahore after radiation , with understanding that your own containers will handle this cargo without damaging any carton as opening of carton means radiation process is absolutely destroyed .

Most regretfully it is stated that first you dispatched the goods through railway, which we could easily do. The only purpose of paying you heavy freight was protection of goods. However, it was your absolute responsibility to return the cartons in perfect condition.

On return it is found that 4 No cartons are broken by you to fill in the little Suzuki, and others are also broken, which is absolutely against the business ethics. To save your little amount you have given us loss of Rs. 50,000/= By wasting our radiation, freight paid on it and breach of commitment which we made to our valued customer  for supply of Gama Radiated material.

Under the above situation your claim for return freight USD. 10,000/=  is absolutely unjustified.  However, you can deduct your freight out of our claim of USD. 50,000 /= which you are suppose to pay us as compensation against our damages, caused by you with the negligence of your staff.

Looking forward for good business relations in future.

Thanking you,

Yours truly,

For ABC COMPANY

 

Proprietor

SAMPLE OF OUTSTANDING BALANCE OF

DATE: 22^nd  January , 2015

Rotary Club

Karachi.

Subject:               OUTSTANDING BALANCE OF USD 92,31/=

Dear Madam,

While going through outstanding sheet of parties, it is observed that a little amount of USD. 9,231/= is still payable by you. We presume that it was only because of oversight in deduction of withholding Tax .

Kindly pay the balance amount to settle the account full and final.

Thanking you,

Yours truly,

For ABC OMPANY

MANGER NAME

Manager

SAMPLE OF Form-E Required

Dated:

To

The Manager,

Bank 

S.I.T.E. , Branch,

Karachi

Subject:                       Form-E Required –two Sets

Dear Sir,

Please issue us two (02) Sets of Form-E for export purpose.

Thanking You

Yours Truly,

_________________

For ABC COMPANY NAME 

SAMPLE OF CANCELLATION OF E-FORM

Date 30th March, 2015

To

The Manager

Bank 

Islamic Banking

SITE  Branch

Subject:                      CANCELLATION OF E-FORM # xxxxxxx.

Dear Sir:

Please find attached all four copies of E-Form # XXXXXXX. The Shipment against the said E-form has been cancelled, so that we kindly request you to please mark the said E-Form cancelled at your end.

Yours faithfully

FOR ABC COMPANY NAME

ABC

MANAGER EXPORT

SAMPLE OF REQUEST FOR NEW CURRENCY NOTES

DATE: 1^ST August, 2013

The Manager

Bank 

Site Branch

Karachi.

Subject:                REQUEST FOR NEW CURRENCY NOTES

Dear Sir,

We will be highly obliged if you could kindly arrange new currency notes of following denomination:

100 x 10 =                   100,000

50   x 10 =                     50,000

20   x 10 =                     20,000          

10   x 30 =                     30,000

                                                           

                                                            200,000

Thanking you, we remain

Yours truly,

For ABC COMPANY NAME

ABC

Manager

                        

SAMPLE OF COVERING LETTER IN EXPORT

Dated:_____________

To

The Manager,

Bank Al-Falah,

S.I.T.E II Branch,

Karachi

Subject:          Please forward documents to our customer bank.

Dear Sir

Please find herewith the following documents:

1.      Commercial Invoice            Original   + 3 Copy Set

2.      Packing List                          Original   + 3 Copy Set

3.      Gate Pass                               Photo Copy + 3 Copy Set

4.      E-Form                                   Duplicate & Triplicate

Our customer:           NAME WITH COMPLETE ADDRESS

Bank Name:              NAME WITH COMPLETE ADDRESS

Please credit our account after deducting your charges when proceeds realized.

Yours truly,

For ABC COMPANY

SAMPLE OF AUTHORITY TO COLLECT WHT DEDUCTION CERTIFICATE

DATE: October 15, 2015

The Manager

Meezan Bank  Ltd.

F. B Area  Branch

Karachi.         

Subject:               AUTHORITY TO COLLECT WHT DEDUCTION CERTIFICATE A/C NO 01234567891011

Dear Sir,

Kindly issue WHT deduction certificate on cash withdrawal for the period 01-07-2014 TO 30-06-2015 .We hereby authorize ABDUL S/O LATEEF holding C.N.I.C NO xxxxx-xxxxxxx-x to collect the certificate on my behalf.

 His specimen signatures are given below.

Thanking you,

Yours truly,

Mr abc

                                    Specimen Signature

                                                                                    ABDUL

                                   

                                                                                    _______________________

PACKING LIST FORMAT

PACKING LIST
Buyer Name					INVOICE NO :			088/SUPER/1516
xyz company					DATE:			03-10-2015
Plot No. 000, Phase V,					E- FORM NO			0009805
Industrial City,
Jeddah, Saudia Arabia.
					Port Of Loading			:Karachi Pakistan
					Port Of Disharge			:Jeddah, Saudia Arabia
					Terms			C.A.D
MARKS & NO	PACKAGES NUMBER		PARTICULARS		PKGS		TOTAL QUANTITY	NET WEIGHT KGS	GROSS WEIGHT KGS
CUSTOMER NAME	01 - 40		A		2500 X 40		100,000	376KG	416KG
	40 - 80		B		2500 X 40		100,000	376KG	416KG
			TOTAL		80		200,000	752KG	832KG
TOTAL PACKAGES					80
						FOR ABC COMPANY
						MANAGER EXPORT